Data Collector

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Data Collector apps are used to capture data from site and are identified by the following icon: \"\"
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To create a new record, tap on the required Data Collector App.

Select ‘New’ from the top righthand side of the screen.

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This will show you a list of the fields available to capture data against.

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Select the required field and enter the relevant data.

Where the field requires specific input, for instance date/time, you will be prompted to enter the data in the required format.

Any labels in bold with an asterisk, for example: Customer Name: * indicates the field is mandatory and data is required to be captured for this field.  You will not be able to submit the record until all mandatory fields have been completed.
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Once you have completed the record, select the ‘Submit’ button. This will then send the record to AppCan Cloud.

During the submit process, the cloud next to the record will be orange, and then turn green once submitted. If the is no mobile coverage at the time of submission, the cloud will remain orange. A sync will send the record.
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The record submission list shows all records captured and their status, which are indicated by the colour or the cloud icon, and the option to create a new record.

AppCan Mobile automatically removes records from the device after 30 days. The exception to this are records that have not been sent (Orange Cloud) and saved records (Red Cloud).

Cloud Status

Cloud Status
Record submitted and on AppCan Cloud
Record completed, but awaiting to be sent to AppCan Cloud
Record not completed, and awaiting submission to AppCan Cloud
Record has been deleted from AppCan Cloud. You can resubmit this record

Tapping on the cloud icon shows the user relevant information about the record.

This includes:

  • Author
  • Status
  • Created Date/Time
  • Modified Date/Time
  • Uploaded Date/Time
  • Data Collector Version

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To access the record options:

Apple

Swipe from right to left to show record options

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Android

‘Tap & Hold’ a record to displays the record options.

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Email

‘Email’ enables you to email the record (as long as email has been setup on the device).

After selecting ‘Email this record’, the contents of the record and embedded in an email, ready for sending to the recipient.

Copy

In AppCan XP, you can copy an existing submitted record to a new record.  The fields available to copy to a new record have been set by your system administrator.

After copying a record, you will then see a ‘red cloud’ record, with the data fields copied across into the new record.  Complete the new record and submit.

Remove

Although submitted records (in green cloud status) are removed from the device after a set number of days (30 by default), you can remove unwanted records from your device by selecting the \’Remove\’ option.

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During the capture of a record, and before ‘Submit’ is selected, you can select the ‘Back’ button.  This will prompt you to either Save or Exit the record.

Exit Only: If you select ‘Exit Only’, the record will not be updated with any changes, and you are returned to the Submission List.

Save & Exit: This allows you to partially complete the record, and return to complete the record at a later date. On the Submission List, the record will show a red cloud to indicate the record has not been submitted. You are able to delete the record by swiping from right to left and selecting ‘Delete’. When returning to complete a partially submitted record, any mandatory fields are highlighted for ease of record submission.

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In the ‘Submission List’ you can search for records by entering text in the ‘Search’ field. This will search all records on the device, limited to the heading data.

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